Author: euee
Company: Dunrossness Community Council

DUNROSSNESS COMMUNITY COUNCIL

Chairman			 		    	Clerk
Donald Robertson					Shirley Leslie
7 Toabsgeo			Ringesta
Virkie			Quendale
Shetland  ZE3 9JJ					Shetland  ZE2 9JD
Tel:  01950 460300					Tel: 01950 460868
							Fax: 01950 460922
                                           	           E-mail: clerk@dunrossnesscc.shetland.co.uk
				           www.dunrossnesscc.shetland.co.uk

Minute of Meeting of Dunrossness Community Council held in Dunrossness Primary School on Monday 26 September 2011.

PRESENT:
Mr D Robertson 	Mrs E Mainland  	Mrs F Mitchell   		Mr R Mainland
Mr M Tregonning 	Mr S Mitchell  		Mr J Ridland 		Mr A Duncan 	
Mr R Nickerson		PC Stuart Miller

APOLOGIES
Mr I Garrick 		Mrs S Malcolmson 	Mr J Sinclair    		Cllr J Budge	
Mrs Pat Christie (Community Worker)

IN ATTENDANCE:
Mrs S Leslie (Clerk)	

11/35	MINUTE

The Minute of the meeting held on 29 August 2011 was adopted on the motion of Mr Tregonning subject to two amendments, the first requested by Mr Duncan and the second by Mr Mitchell.  The amendments are as follows:

11/28 POLICE REPORT: The words ‘Chief Constable’ should read ‘Chief Inspector’

11/29/2 MATTERS ARISING – Grutness Car Park: the section ‘not at work due to health reasons’ should read ‘has not been available recently’

 

11/36
26 September 2011 						page two of seven

11/36	POLICE REPORT 

PC Miller stated that there was no monthly Chief Inspectors report available as the new Chief Inspector had only just arrived but he could report that there had only been 10 minor matters dealt with by the police in the Dunrossness area over the past month.  
Mr Nickerson enquired how the new position at the airport was going.  PC Miller replied that it was going well although at present he is not getting to spend much time there due to staffing matters in Lerwick.
Mr Nickerson also enquired what police presence was planned for the South Mainland over Halloween.  PC Miller stated that he would check the rota and if it was not himself who was on duty at that time he would e-mail the relevant shift reference the request for a police presence in the area.
Mr Tregonning enquired if school visits still take place and Cllr Duncan enquired if the Lerwick Police Station was manned at all times, to which PC Miller replied ‘yes’ to both.  Mrs Mainland suggested that the station should be manned by civilians to allow trained officers to be out on duty.  This was agreed.

11/37	MATTERS ARISING

1.	Road Matters 
a)	Fair Isle Roads: No reply to the Clerks e-mail request to Mr Robertson, 
SIC Roads, for an update on this matter had been received.

b)	‘Devils Elbow’, Channerwick: As above. Cllr Duncan offered to pursue 
an update on both the ‘Devils Elbow’  and Fair Isle Roads matters. His offer was accepted.

2. Grutness Car Park: Cllr Duncan had contacted Jan Riise, SIC Legal and Admin, regarding the need for a progress report on the leasing of an area of land from HIAL for the purpose of providing a car parking area for users of the Grutness beach.  Mr Riise reported by letter that the matter has been referred to Legal and Admin but there is an additional requirement for production of plans and information relating to the rights which the Council needs to obtain.  Mr Riise has asked that a measure of priority be given to the matter and he hopes that the necessary legal transaction will be completed by the end of the year.  Cllr Nickerson stated that he believed when referring to the ‘end of the year’, Mr Riise may be referring to the end of the Council financial year. 

11/37/3
26 September 2011 						page three of seven

11/37	MATTERS ARISING (Continued)

3. Levenwick Graveyard Access: Mr Riise’s above mentioned letter also reported on the progress of the formalising of the access to the Levenwick Graveyard.  Legal and Admin are at the stage of obtaining Title Deeds to the property from which rights in favour of the Council can be obtained from the owner.  Mr Riise states that it is normal for a conveyancing transaction, once they have reached this stage, to take somewhere in the order of 6-8 weeks to complete providing there are no irregularities that require to be resolved.

4. Fair Isle Fire Station: Cllr Duncan reported that he understood tenders for the building of the new fire station will be opened week beginning 3 October.  All the funding is in place for the project and Cllr Duncan believes one local contractor is in for the contract.  
 
5. Scousburgh Sand Public Toilets: There were no new developments to report.

6. MV Good Shepherd/Grutness Pier: Cllr Nickerson reported that SIC Engineers are willing to meet with the MV Good Shepherd crew but this won’t be able to take place for a few weeks due to holidays. 

7. Hardbrakes Place, Quendale: Cllr Duncan reported that he had spoken to SIC Head of Housing who had informed him that progress is being made with reference to the purchase of some houses at Hardbrakes.

8. Bigton Shop – There were no new developments to report.

11/38	FINANCE AND GRANT APPLICATIONS (Continued)

1.	South Mainland Community History Group - To assist with the 
costs of producing a new Quendale Water Mill brochure and associated advertising material: Mr Robertson declared an interest.  Mr Tregonning enquired if there were any other sources of funding for the production of brochures.  Mr Robertson replied not for advertising.  Mr Robertson also informed the members that the entrance fee is being increased to £3 per adult next year.  Mr Mainland proposed and Mr Nickerson seconded that a grant of £950, as requested, be awarded.

2.	Levenwick Community Hall – To assist with the costs of providing a 
Bonfire Night Community Party and Firework Display. Mr Mitchell declared an interest.  Mr Tregonning stated that he was encouraged to see what was once a little used hall now going from strength to strength. Mr Nickerson proposed and Mr Tregonning seconded that a grant of £300, as requested, be awarded. 
11/38/3
26 September 2011  						page four of seven

11/38	FINANCE AND GRANT APPLICATIONS (Continued)

3.	Ness Boating Club – To assist with the costs of the Annual 
Fireworks and Bonfire Night: Mr Duncan, as a member of the Boating Club, did not wish to take part in any discussions and Mrs Mainland declared an interest.  Mr Nickerson proposed and Mr Tregonning seconded that a grant of £900 be awarded.

11/39	AUDIT OF ACCOUNTS – AMENDMENT TO COMMUNITY COUNCIL 
	CONSTITUTION

	The amendment to the Community Councils Constitution to allow accounts 
to be audited by Voluntary Action Shetland, rather than private accountants, before they were submitted to the Council, was adopted unanimously on the motion of Mr Nickerson, seconded by Mr Duncan

11/40	PLANNING APPLICATIONS AND PLANNING MATTERS

There were no planning applications for consideration.

11/41	FEEDBACK FROM EXTERNAL MEETINGS  

1.	Department for Work and Pensions Meeting: Cllr Duncan reported 
that 2 top ranking civil servants in the DWP sector had visited Shetland recently and met with all agents involved in this area. Cllr Duncan was pleased to report that the visitors had listened to all the concerns put to them and had replied within one and a half days to confirm that one member of staff would continue to be employed in Shetland to assist people with special needs and the over 60’s with any Pension queries.  Home visits can also be carried out.  Cllr Duncan expressed his thanks for all the support he had received with this matter.

2.	Dunrossness Primary School Parent Council AGM: Mrs Mainland 
reported that she had attended the Parent Council AGM recently on behalf of Dunrossness Community Council.  The Chairman of the Parent Council is Hansen Black, the Vice Chair, Martin Tregonning and the Treasurer, Jane Anderson.  The accounts were approved and dates were set for various events throughout the year.  The new school Discipline Policy was discussed and this can be viewed on the schools website.

11/41/3
26 September 2011						page five of seven

11/41	FEEDBACK FROM EXTERNAL MEETINGS  

3.	 Public Partnership Forum Meeting: Mr Ridland had attended a Public 
Partnership Forum meeting recently.  Among the items discussed were:

•	 screening for MRSA upon admittance to hospital
•	 contractors at Sullom Voe involved in the construction of the new 
Gas Plant are to have their own medical facility and local facilities are therefore only to be used when absolutely necessary.
•	 When phoning the Gilbert Bain hospital, it appears at times that the telephone is not being answered very promptly.  However, this is not necessarily the case, as calls are placed in a queuing system and answered in order, although the caller is not informed of this.

4.	Local Service Delivery Group Meeting: Mr Robertson had attended a
LSDG meeting recently and reported as follows:

•	 an update on the Shetland South Community Profile was given.  The LSDG would like a link to the Community Profile provided on the Community Council website.  This was agreed.
•	 the sub groups have not met over the summer but meetings will be re-commencing over the next month or so with a new sub group for tourism being formed.
•	 an update on health services had been given and Cllr Duncan had asked that the Fair Isle facilities be prioritised
•	 the refuse collection vehicle for the South Mainland is now capable of handling Wheelie Bins which are available from the Council at a cost of £26. Mr Tregonning hoped that wheelie bins wouldn’t become compulsory as had happened in an area of England he was aware of.  This was thought to be highly unlikely in the rural areas of Shetland due to the problems this would create in getting wheelie bins from properties to a pick up point. 

5.	Joint SIC/ASCC Liaison Meeting: As there had not been sufficient 
members present to fulfil the quorum, no decisions could be ratified.

11/42	CORRESPONDENCE 

1.	ASCC letter ref. Bi-Annual Meeting – Mr Robertson will attend the  
next ASCC meeting, which takes place on Saturday 8 October 2011, on behalf of Dunrossness Community Council.  Mr Tregonning will also attend providing his other commitments allow.

11/42/2
26 September 2011 						page six of seven

11/42	CORRESPONDENCE (Continued) 

2.	 Moving On Employment Project letter ref. Evaluation of Moving 
On’s Service 2011: Enclosed was an executive summary report following the recent evaluation and review of Moving On’s service.  The document was noted.

3. ‘Thank you’ letter from Shetland Junior Table Tennis Association for Grant Received: The letter was noted. 

4 ‘Thank you’ letter from South Mainland Table Tennis Club for Grant Received: The letter was noted.

4.	The following are available from the Clerk on request:
•	The Community Councillor Summer 2011 Newsletter 

11/43	ANY OTHER BUSINESS 

1.	Westvoe Beach Litter Bin: Cllr Duncan reported that he had been 
approached by Dunrossness constituents regarding the lack of a litter bin at Westvoe Beach which it was thought was resulting in bags of dog faeces being left undisposed of.  He had approached Graeme MacDonald, SIC,  regarding the matter and he had provided a bin at the site.  Mr Nickerson stated that there was previously no bin provided at Westvoe as it was part of the long term lease agreement for the land with HIAL that no bin would be positioned there due to a possible hazard to aircraft due to litter being blown onto the airfield.  Mr Nickerson suggested that the bin be replaced by a ‘dog poo’ one and he offered to discuss this with Graeme MacDonald.  This was agreed.

2.	Inefficient Central Heating Boilers: Cllr Duncan reported that there are 
grants of £400 available for the replacement of inefficient central heating boilers.  Mr Robertson replied that he believed a high proportion of those who had applied for assistance had been unsuccessful for various reasons.  Cllr Duncan replied that anyone interested in taking advantage of the offer should contact Emma Perring, SIC, for further details.

3.	Charitable Trust: Mr Tregonning stated that he had been ‘taken aback’ 
by Jim Gear’s, ASCC Chairman, comments that he was speaking on behalf of all Community Councils when he made reference to possible Charitable Trust reforms when in fact Mr Tregonning was aware of at least 2 Community Councils who had never discussed the matter.  The members agreed that such written comments should not have been made when individual Community Councils had not been consulted and it was suggested that Mr Robertson should raise the matter at the forthcoming ASCC meeting.  

26 September 2011					page seven of seven

There being no other business the meeting closed at 9.30 pm.

                                                                                                        Chair

THE NEXT REGULAR MEETING OF DUNROSSNESS COMMUNITY COUNCIL WILL TAKE PLACE IN DUNROSSNESS PRIMARY SCHOOL AT 7.30 PM ON MONDAY 31 OCTOBER 2011.