Author: Shirley Leslie
Last saved by: Euan Robertson
Company: Dunrossness Community Council

DUNROSSNESS COMMUNITY COUNCIL

Chairman			 		    	Clerk
Donald Robertson					Shirley Leslie
7 Toabsgeo			Ringesta
Virkie			Quendale
Shetland  ZE3 9JJ					Shetland  ZE2 9JD
Tel:  01950 460300					Tel: 01950 460868
							Fax: 01950 460922
                                           	           E-mail: clerk@dunrossnesscc.shetland.co.uk
				           www.dunrossnesscc.shetland.co.uk

Minute of Meeting of Dunrossness Community Council held in Dunrossness Primary School on Monday 27 June 2011.

PRESENT:
Mr D Robertson 	Mr I Garrick 		Mrs E Mainland  	Mrs S Malcolmson 
Mr R Mainland		Mr J Sinclair    		Mrs F Mitchell 		Mr R Nickerson	
Cllr J Budge
		
APOLOGIES
Mr M Tregonning 	Mr S Mitchell    		Mr J Ridland 		Mr A Duncan 
PC Stuart Millar		Mrs Pat Christie (Community Worker)

IN ATTENDANCE:
Mrs S Leslie (Clerk)	

11/19	MINUTE

The Minute of the meeting held on 30 May 2011 was adopted on the motion of Mr Garrick, subject to one amendment, that being that Mrs S Malcolmson was not present at the meeting

11/20	POLICE REPORT 

PC Millar was unable to attend the meeting. 

11/21	MATTERS ARISING

1. Road Matters - Neil Robertson, SIC Roads, had replied to the Clerk’s e-mail for updates on various matters as follows:

11/21/1a
27 June 2011 	 						page two of seven

11/21	MATTERS ARISING

1. Road Matters (Continued)

a) Dunrossness Primary School to A970 Walkable Verge: Mr Robertson has given the suggestion of a remote path between the school and the A970 further consideration and now feels that it is not suitable in this instance due to the fact it would have to swop from one side of the road to the other and level problems as it approached the junction which would lead to higher costs.  Mr Robertson therefore suggested a more practical solution would be to link the Hillock to Turniebrae and hence provide an off road route.  He also stated that, as the children are not allowed out of the school at playtimes and lunchtimes and that no children are required to walk to school along the section of road down from the A970, there does not seem to be such a high need for a path here.  The members agreed that there was obviously some confusion with regards to what the Community Council were requesting as the request for a path had originally been made for the benefit of residents of South Voe, Hillock etc who walk to the shop.  It was agreed to clarify this with Mr Robertson.

b)  Fair Isle Roads: Mr Robertson has spoken to Mike McGuire regarding the report he compiled on the Fair Isle residents and he will forward the information to the Community Council when he receives it.  It was agreed that the Clerk will contact Mr Robertson and enquire when this is likely to be.

c) ‘Devils Elbow’, Channerwick: Mr Robertson reported that initial survey work of this stretch of road suggests that some improvements could be made to the shape of the bend.  He will pass the Community Council’s further concerns on to the Council’s traffic and safety engineer, Colin Gear, for him to address on his return from leave.  It was agreed the Clerk will contact Mr Robertson and request a timescale for the reshaping works and, if it is to be several years, request that consideration is given to applying a high grip surface to the bend as a matter of urgency.

2. Grutness Car Park: The Clerk reported that she had still had no reply to her latest e-mail requesting a progress report and would therefore follow this up over the summer. 

3. Levenwick Graveyard Access: As above.

4. Fair Isle Fire Station: Mrs Mitchell reported that she believed progress was being made.

11/21/5
27 June 2011 	 						page three of seven

11/21	MATTERS ARISING (Continued)

5. Scousburgh Sand Public Toilets: Mr Nickerson had contacted Jonathan Emptage, SIC, enquiring if anything could be done to resolve the land issues relating to the above and if any progress could therefore be made to bring it to a stage where it could be submitted to the Capital Programme ‘gateway’ process.  Mr Emptage had replied that he had e-mailed SIC Roads to ask them to confirm that they are satisfied with the proposed location of the building and parking arrangements and RSPB to ask them to confirm that they are in agreement with their land being used for parking.  Following confirmation that there are no potential issues with the proposed parking arrangements on RSPB owned land, Grant Gilfillan, SIC Asset and Property Services, will calculate the revised value of the land needed for purchasing for the building and will write to the landowner with a view to acquiring it for future development.

6. Westvoe Beach South End Access: There was nothing new to report.

7. MV Good Shepherd/Grutness Pier: There was nothing new to report.

8. BT Buildings, Scousburgh Hill: Alan Jarden, SIC Building Services Manager, had reported that Stewart Douglas, Building Standards Surveyor for the South Mainland, had visited the above site recently.  Whilst he had found the buildings to be unsecure, this alone would be insufficient reason for SIC to take enforcement action.  The site is now owned by Telereal and Mr Jarden had spoken to their Scottish Property Manager, Andy McKenzie, who had given an undertaking to have the property made secure as soon as is possible.  It is anticipated that this will happen within the next 4 weeks.  Mr Jarden will arrange for the site to be re-inspected after this time.

11/22	FINANCE AND GRANT APPLICATIONS 

There were no grant applications for consideration.

11/23	PLANNING APPLICATIONS AND PLANNING MATTERS

1.	To erect detached dwellinghouse with connection to public sewer, 
Plot 1, Levenwick by Mr T Ash and Ms K Hall - There were no objections.

2. To erect dwellinghouse with new access, septic tank and suds, adjacent to Wynroyd, Scousburgh by Mr & Mrs I Kinniburgh – There were no objections.

11/23/3
27 June 2011	  						page four of seven

11/23	PLANNING APPLICATIONS AND PLANNING MATTERS (Continued)

3.  Development Sites: Iain McDiarmid, SIC Head of Planning, had written to the Community Council ref. proposed new development sites in Shetland.  The Planning Service recently asked landowners, developers and the public to submit details of land that is currently available for development or could become available over the next 20 years.  This could be for housing, employment, retail or community use.  In response to this, 190 sites of varying size and proposed uses were submitted from all over Shetland.
The Planning Service is now looking for more information on these sites and is asking the public to comment on their suitability.
From 6 June until 15 August, a folder containing maps and information sheets on all of the submitted sites will be available for the public to view and comment on in all Leisure Centres, the Shetland Library and at Infrastructure Services reception at Grantfield.  These details are also available online at www.planshetland.org .  
The Clerk reported that she had attempted to access the information for the Dunrossness area on the website for the members’ consideration but there had been a fault with the page.  Mr Nickerson suggested that the Clerk should request an extension to the consultation period as Dunrossness Community Council are not due to meet again until 29 August.  This was agreed.  The Clerk will also request that paper copies be sent to the members of the Community Council who do not have e-mail.  

11/24	FEEDBACK FROM EXTERNAL MEETINGS  

1.	Community Benefit Steering Group Meeting: Mr Garrick had attended 
a meeting of the above group on 9 June and reported that Mr Bob Yuill, Deputy Chief Executive, Scottish Agricultural Organisation Society (SAOS) Ltd gave a presentation.  Mr Yuill stated that SAOS have been involved in a lot of this type of work, especially around wind farms and community benefit from alternative energy providers.  Mr Yuill considered there had been a poor response to the public consultation in Shetland although the responses which had been received were of good quality.  Comments on the consultation document were sought and, following detailed discussion, the following points were made:
a) If a Co-operative for the Benefit of a Community is formed, ordinary members would only vote in extraordinary circumstances.
b) There will be a two tier governance structure – Governance/Management Board (for representative membership) and Executive Board.  It was also thought that an audit committee would be required.
c) One member of the Board should have legal expertise ie lawyer
d) The Executive Board will have the power to remove any Management Board member who is not delivering for their Community Council area.

11/24/1d
27 June 2011	  						page five of seven

11/24	FEEDBACK FROM EXTERNAL MEETINGS  

1. Community Benefit Steering Group Meeting (continued):
d) A level will be kept so that all Community Council areas have a voice on the Management Board
e) It will be up to each Community Council area to nominate someone to represent their area.  This need not necessarily be a Community Council member.
Following Mr Yuill’s presentation, the Chairman asked those present for a decision on the governance for the Community Benefit Organisation and it was agreed that the organisation should be a Co-operative for the Benefit of the Community.  It was also agreed to postpone a decision on charitable or non charitable status for the group until a later date.

Mr Garrick then reported that the above meeting had led to a letter being sent to all Community Councils from the Co-operative for the Benefit of the Community asking them to nominate a representative from their Community Council of Community Council area to represent them on the Interim Management Board.  Mr Garrick indicated his willingness to undertake this role and Mr Nickerson therefore nominated him and this was seconded by Mr Robertson.  Mr Robertson also thanked Mr Garrick for his efforts in representing the Dunrossness area on the Steering Group so far.
The Community Benefit Steering Group will continue as is at present and will assist the Interim Management Board to become established.  This is to ensure that the skills and knowledge gained by this group will support the Interim Management Board to develop the Co-operative.  The CBSG also plan to meet with the alternative energy providers to establish a timetable for the negotiation process before handing over to the Interim Management Board.
Mr Garrick concluded by informing the members that almost £12000 has been spent so far on setting up the Community Benefit Steering Group, a sum which has mainly been funded by Viking Energy.

2. Shetland Partnership Meeting: Mrs Mitchell had attended a Shetland Partnership meeting on 27 June and reported that the following were among the topics covered:
a) Reablement: Lynn Freeman had given a talk on reablement (see item 11/25/1)
b) Dental Services: Mr Bokor-Ingram had discussed what NHS Shetland can do in regard to the imminent closure of Alan Owen’s dental surgery and how they are looking at the Dental Strategy.  Mrs Mitchell had enquired how this was likely to affect Fair Isle as their level of service is already at a minimum.
c) Health Services: Lawson Bissett had given a small talk on Capital Projects and the recent necessary replacement of pipework in the Gilbert Bain Hospital.  Mrs Mitchell had enquired about the possible upgrading of the Fair Isle Surgery and had been informed that, due to ever increasing budget constraints, this was a way down the ‘wish list’.
11/25/1
27 June 2011	  						page six of seven

11/25	CORRESPONDENCE 

1.	E-mail from Lynn Freeman, Rehabilitation Coordinator ref. 
Reablement in Shetland: Ms Freeman writes that the purpose of her post is to identify what issues Shetland faces with regards to rehabilitation, inline with the ‘Audit Rehabilitation Framework’ Policy.  One of the key themes to emerge from the initial scoping exercise was that, whilst Shetland delivers a very high standard of ‘care’ both to people at home and in residential settings, in many cases we have created a dependency on these services and have effectively over cared for a lot of our population, thereby often reducing their physical and functional ability, which can have a secondary impact on mental wellbeing.  It was therefore decided that a ‘reablement’ approach to supporting, rather than caring for our service users, should be introduced.  Again this is inline with current national agendas.  Councils and Health Boards throughout the mainland are also starting to adopt this approach in various different forms.  In brief, reablement looks to keep the individual as actively involved in their ‘care’.  The key is ‘doing with the individual, not doing for’.  This could be by encouraging and supporting the individual to do as much of their daily living tasks as they can, together with their support staff, or offering opportunities for mental and physical stimulation through social or leisure based activities.  All research shows that people that are supported in this way are healthier, happier and have less time in institutionalised ‘care’ (whether this be hospital stays or permanent care).  Ms Freeman has therefore been working with SIC staff in Residential settings and the Community over the last few months to deliver training on this approach.  In order for this to be as successful and sustainable as it can be however, a ‘whole systems’ approach is needed.  This means also working with health staff in the Gilbert Bain and the Community, linking with the voluntary sector and also creating an awareness and understanding in the public.

2.	The following are available from the Clerk on request:
•	Voluntary Action Shetland Annual Review 2010-2011

11/26	ANY OTHER BUSINESS 

1.	Hardbrakes Houses: The Clerk reported that she had spoken to Colin 
Jones of Bristow Helicopters in Scatsta who had informed her that Bristow Helicopters are ‘looking to dispose of’ their housing at Hardbrakes, Quendale.  Steven Johnson of the David Adamson Partnership has already been engaged to prepare a report for Bristow Helicopters.  Mr Jones agreed to keep the Community Council informed on progress with this matter.  It was agreed that the Clerk write to Anita Jamieson, SIC Head of Housing, requesting that she pursue the possibility of the SIC purchasing the houses as it was considered this was an excellent opportunity to provide public housing in an area where there is demand.
11/26/2
27 June 2011  						page seven of seven

11/26	ANY OTHER BUSINESS (Continued)

2.  Community Council Computer: Mr Sinclair proposed and Mr Garrick seconded that up to £500 be spent on a new computer for the Community Council.  The Chair and the Clerk were given authority to purchase the new computer on behalf of the Community Council.

3. Bigton Shop: Mr Nickerson reported that an Interim Management Committee had been formed at a meeting on 6 June and that the number of responses to the questionnaire which was previously distributed was considered sufficient to proceed to the next stage.  The Co-op Enterprise Hub has been approached for assistance and a Business Plan etc is now being prepared.

4. Local Housing Strategy: Mr Robertson expressed the Community Council’s appreciation of the time and effort Mr Mainland had put into preparing Dunrossness Community Council’s response to the recent Local Housing Strategy consultation.

There being no other business the meeting closed at 8.55 pm.

                                                                                                        Chair

THE NEXT REGULAR MEETING OF DUNROSSNESS COMMUNITY COUNCIL WILL TAKE PLACE IN DUNROSSNESS PRIMARY SCHOOL AT 7.30 PM ON MONDAY 29 AUGUST 2011.