Author: Shirley Leslie
Last saved by: Dad
Company: Dunrossness Community Council

DUNROSSNESS COMMUNITY COUNCIL

Chairman			 		    	Clerk
Donald Robertson					Shirley Leslie
7 Toabsgeo			Ringesta
Virkie			Quendale
Shetland  ZE3 9JJ					Shetland  ZE2 9JD
Tel:  01950 460300					Tel: 01950 460868
							Fax: 01950 460922
                                           	           E-mail: clerk@dunrossnesscc.shetland.co.uk
				           www.dunrossnesscc.shetland.co.uk

Minute of Meeting of Dunrossness Community Council held Dunrossness Primary School on Monday 29 March 2010.

PRESENT:
Mr D Robertson 	Mrs E Mainland  	Mr J Sinclair  		Mr I Garrick 	
Mr R Mainland 		Mr S Mitchell 		Cllr J Budge		PC Ian Brown 	

APOLOGIES
Mrs S Malcolmson	Mrs F Mitchell  		Ms C Laignel		Mr R Nickerson
Mrs W Kay		Cllr A Duncan	 	Mrs Pat Christie (Community Worker)

IN ATTENDANCE:
Mrs S Leslie (Clerk)	

09/79	MINUTE

The Minute of the meeting held on 1 March 2010 was adopted on the motion of Mr Sinclair

09/87	POLICE REPORT
	
PC Brown gave Chief Inspector David Bushell’s monthly report for February.  The forces performance continues to be good with an ongoing detection rate of 68% and a continued decrease in reported crime.  There have recently been a number of vandalisms which is often a difficult crime to detect and prevent and is often caused by a small number of persons who also cause anti social behaviour.  The public are encouraged to report any rowdy behaviour to the police.  The force recently took part in a national campaign to deal with drivers not wearing seatbelts and using mobile phones whilst driving.  On just one day, three drivers were charged with using mobile phones whilst driving in snowy conditions.  This is obviously a dangerous practice and will continue to be targeted as it is often a cause of accidents.  
09/87
29 March 2010						    	 page two of nine

09/87	POLICE REPORT (Continued)

With the nights becoming lighter, Chief Inspector Bushell plans to increase foot patrols in the communities.  Officers on foot is a good way of reassuring the public and is a good way of officers getting to know the communities they work in.  Obviously with the large workloads and busy nature of policing, it is often difficult to do this often but they will make a commitment to ensuring officers are on foot on the streets in all communities.  A new traffic warden has recently been selected who, although will be based and mainly work in Lerwick, will potentially also visit other areas of Shetland.  Chief Inspector Bushell considers this an important appointment and shows the forces commitment to dealing with traffic matters.
With reference to Dunrossness in particular, PC Brown reported that there had been 11 items dealt with in the Dunrossness area in the past month.  The speed of traffic travelling through the new 50 mph area of Dunrossness has been monitored three times over the past month with three people being charged and 15 warned.  PC Brown had also monitored traffic passing the school on one occasion when the 20 mph speed restriction was in force and reported that there had been no requirement to charge or warn any drivers. 

PC Brown left the meeting at 7.50 pm.

09/88	MATTERS ARISING

1. Road Matters 

a)  Sumburgh Lighthouse Road: There was nothing new to report.

b) Allan’s of Gillock to Robins Brae Speed Limit:  There was nothing new to report.

c) Dunrossness Primary School to A970 Walkable Verge: There was nothing new to report.

d)  Fair Isle Roads: There was nothing new to report.

2. Grutness Car Park: A reply had been received to the Community Council’s request for a progress report.  Mr Gilfillan reported that no progress has been made on this matter but hopes some time can be allocated to it over the next month.

09/88/3
29 March 2010						     	page three of nine

09/88	MATTERS ARISING (Continued)
	
3. Levenwick Graveyard Access: A reply had been received to the Community Council’s request for a progress report.  The letter states that   Mr Gilfillan has been in contact with the landowner of the land adjacent to the Levenwick Graveyard.  An inspection of the site has been completed and a decision must now be made as how best to formalise the arrangement.  It is hoped that ‘significant progress will be made’ on this matter over the next month.

  	4.  Fair Isle Fire Station: There was nothing new to report.

5. Scousburgh Sand Public Toilets: A reply had been received to the Community Council’s request for a progress report.  The letter states that Waste Services issued an instruction to begin negotiations for the acquisition of the land required for the Scousburgh Sands Public Toilet.  Land acquisition plans were received but a number of issues required clarification before negotiations can begin.  Therefore, SIC Legal and Admin are currently waiting for Waste Services to provide additional information before they can proceed further.

6.  Community First Responder Schemes: There was nothing new to 
report.

7.	Bottle Bank Provision: There was nothing new to report.
	
8.	Westvoe Beach South End Access: There was nothing new to report.

9.  Local Development Plan: On 26^th March the Council launched a major public consultation on the Shetland Local Development Plan – Main Issues Report.  The aim of the Main Issues Report (MIR) is to stimulate debate and discussion on the main planning issues facing Shetland in both the short and the long term.  
Ten Main Issues have come out of discussion with service and infrastructure providers in Shetland.  They range through; where development including housing should and shouldn’t go; the future of key sites in Lerwick; economic growth; protection and promotion of employment and retails sites; biodiversity; agricultural land; car parking and planning for an ageing population.
The Main Issues Report gives a range of alternative options, identifying a preferred option.  Public comments on the alternatives and other ideas are welcomed.

09/88/9
29 March 2010						     	page four of nine

09/88	MATTERS ARISING 

9. Local Development Plan (continued): Landowners are also being invited to provide the Planners with information on sites of over half a hectare that they would like to be considered as future development sites.  The Council is especially looking for sites that may be suitable for housing, employment, retail or community uses over the next five to twenty years.  This may evolve into an annual survey influenced by the responses to the Main Issues consultation.  Not all sites will be suitable for development, but it will help the Planners to know where sites are available.
The Main Issues consultation period ends on 7^th May 2010.  Planners will be holding information days and there will be an exhibition at the Shetland Museum and Archives during April.  Planners will also be visiting communities and working with local community learning and development officers to share information to ensure everyone knows what this is about and how important it is for everyone to join the debate.
All documents relating to the Local Development Plan and the Main Issues Report can be viewed and downloaded at www.planshetland.org .  Paper copies of the MIR and the related documents have also been placed in SIC Community Offices and Shetland Recreational Trust Leisure facilities throughout Shetland.
Taking account of the responses to the Main Issues consultation, a Proposed Plan, including detailed policies and proposals, will be prepared.  The Proposed Plan will be subject to further consultation with more detailed development proposals being contained in Supplementary Guidance.  This will also be the subject of public consultation.
If anyone has any questions or queries about The Local Development Plan or the Main Issues Report they should contact the Development Plan Team at Grantfield, Lerwick or telephone 01595 744800.
Cllr Budge reported that he had suggested that the Development Plan Team should give short presentations to Community Councils.  This was considered to be a good idea and it was therefore agreed to invite a representative to attend the next Community Council meeting to discuss issues which might be particular to the Dunrossness Area. 

10.  South Voe Sewage System: There was nothing new to report.

09/89	FINANCE AND GRANT APPLICATIONS 

1. Dunrossness Inter-Church Fellowship Day-Care – To provide a ‘Comforts Fund’ which meets the cost of non-statutory expenses such as Christmas gifts, short tours, entertainment, travel costs etc. for clients of Day-Care, held one day per week in the Bruce Memorial Hall for elderly local residents in need of care and company: It was agreed, on the motion of Mr Sinclair, seconded by Mr Garrick, to award the requested sum of £500.
09/89/2
29 March 2010						     	page five of nine

09/89	FINANCE AND GRANT APPLICATIONS (Continued)

2. Bruce Memorial Youth & Community Centre – To assist with the repair and maintenance costs of essential services (heating & electrics): Mr Mainland reported that he was aware a costing was being done for some structural works which are required ie. windows, a leak, repair to water damage etc.  The members were disappointed to note that, according to the grant application, no other possible sources of funding have been sought.  Mr Robertson suggested that the Centre’s committee should contact the local Community Work Office for assistance with accessing additional funding from other sources.  This was agreed.  It was therefore agreed unanimously, as proposed by Mr Garrick, that a grant of £400 be offered towards heating and electrical repairs with the proviso that, should the centre have difficulties securing further funding from other sources, they approach the Community Council again. 

3. Fair Isle Community Association – To raise funds for the Fair Isle Community Association by selling a book: Following consideration, the members felt that they could not offer a grant in this instance as the proposed project was, in essence, a commercial enterprise.  Therefore the grant application was refused.

4.	Fair Isle Community Association: Mr Garrick proposed that the 
Community Council made a donation of £1000 to the Fair Isle Community Association to assist with small projects which they undertake within Fair Isle.  This was agreed unanimously. 

5.	Community Council Grant: A letter had been received from SIC 
Finance regarding the annual SIC grant to Community Councils.  The letter states that ‘Shetland Islands Council has adopted the Code of Guidance on Funding External Bodies and Following the Public Pound (FtPP).  To ensure that Council is adhering to this policy it was recommended by Audit Scotland to develop a corporate register to contain details of all support to external organisations.  This register follows the format of a standard application form to deal will all applications for support’.
A copy of the corporate application form was enclosed for the Community Council to complete along with a copy of the FtPP policy, guidelines and help notes.  The letter also states that the Council has approved a budget of £13,932 for Dunrossness Community Council and, for the community council’s information, the Council approved to reduce Community Council grants at the SIC meeting on 17^th February 2010.  Once the SIC Finance Department has received a completed application form from the Community Council they will send out the grant offer letter for acceptance.  The members noted that the sum offered reflects a reduction of approximately 30% on last years figure and that no prior communication had been received or any consultation held.  Mr Garrick enquired of Cllr Budge if they had been aware of the percentage cut being proposed.  
09/89/5
29 March 2010						     	page six of nine

09/89	FINANCE AND GRANT APPLICATIONS 

5. Community Council Grant (continued): Cllr Budge replied ‘no’.  It was agreed that this was a ‘savage’ cut and the amount of saving such cuts would realise was very insignificant.  The Clerk will write to the ASCC putting forward Dunrossness Community Council’s views on the matter and requesting that this issue be discussed at the forthcoming ASCC Meeting.  It was also agreed that the funding application to the SIC will be completed, requesting the same level of funding as was received last year.

09/90	PLANNING APPLICATIONS AND PLANNING MATTERS

1. To erect extension on existing dwellinghouse, Parkview, Bigton by Mr & Mrs J Sandison, Parkview, Bigton - There were no objections.

2. To erect dwellinghouse with new access (in principle), Dalesbrek, Dunrossness by Michael Stewart, 45 St. Olaf Street, Lerwick – There were no objections.

3. To erect extension to existing dwellinghouse, Maywick, Bigton by Mr & Mrs J White, Maywick, Bigton – There were no objections.

4. To erect slatted cattle byre, Culster, Dunrossness by J & R Leslie, Scholland, Virkie – There were no objections.

5. To erect dwellinghouse, Hejira, Bigton by Alice Mullay & Jonathan Ritch – There were no objections.

09/91	FEEDBACK FROM EXTERNAL MEETINGS  

1. Parent Council Meeting: Mrs Mainland had attended a Dunrossness Primary School Parent Council meeting on 22 March 2010 and reported that development of the School grounds is progressing with the preparing of the ground (fencing etc.) for the Wildlife Garden taking place on 17 April 2010 and tree planting planned for 14 May 2010.  Anyone who is able to help in anyway should contact Hansen Black, Parent Council Chairman.  
In the Head Teacher’s report, she had voiced her concerns regarding the projection that the School role is dropping again.  The School currently has 5 full time teachers and a probationer but is falling into the group that could lose a further teacher resulting in more composite classes.  She also raised her concerns regarding the new music tuition fees.  She sees music as a huge part of the children’s educational life and fears some families will be disadvantaged.  Mr Mainland reported that the School had done very well in the recent Music Festival and the Community Council expressed their congratulations.
 09/91/1
29 March 2010						     	page seven of nine

09/91	FEEDBACK FROM EXTERNAL MEETINGS  

1. Parent Council Meeting (continued): Finally, Mrs Mainland reported that the Parent Council plan to hold Sunday Teas in the Bigton Hall on        6 June and all forms of support will be gratefully received. 

2. Sumburgh Airport Consultative Committee Meeting: Mr Robertson reported that he had been unable to attend the recent SACC meeting but had received a copy of a letter which Jimmy Smith, SACC Chairman, had sent to Inglis Lyon, HIAL Managing Director, regarding the possible implementation of parking charges at Sumburgh Airport and Mr Lyon’s subsequent reply.  In his letter, Mr Smith had raised various points against the proposal.  Mr Sinclair felt that HIAL had no justification for demanding money from Shetland folk for parking at the Airport.  Mr Garrick felt that the issue of those making use of the car park while attending hospital appointments on the Mainland and patient confidentiality had clearly not been thought through.  The members continued to be very much against HIAL’s proposal and the effect it will have on the whole of the Shetland community. 

3. ASCC Meeting ref. Community Councils Benefit Fund: Mr Robertson reported that he had attended an ASCC Meeting held to discuss Benefit Funds and the possibility of setting up a steering group.  The purpose of the Steering Group will be to negotiate a financial deal for the benefit of the Shetland community with any alternative energy developers setting up business in Shetland.  A South Mainland representative was being sought and Mr Robertson had suggested Mr Garrick as a possible candidate due to his accountancy background.  Mr Garrick had agreed to take on the role. 

09/92 	CORRESPONDENCE 

1. E-mail from ASCC ref. Grants and new Child Protection Procedures: 
Due to Child Protection Procedures, all groups/organisations who arrange activities for children and young people under the age of 18 must now complete Child Protection forms when applying to the Community Council for a grant.  The e-mail states that the use of these forms is compulsory as it is now a condition of the annual grant received by Community Council’s from SIC.  The Clerk raised the issue of who is responsible for monitoring the information returned on these forms.  The members agreed that they did not consider themselves qualified for this task and the Clerk will therefore put the question to the ASCC.     

2. E-mail from NAFC Marine Centre ref. Consultation on the 3^rd Edition of the Draft Marine Spatial Plan for the Shetland Islands and Draft SEA Environment Report: The public consultation on the above runs from      22 March 2010 until 14 June 2010.  A summary of the Plan can be found at www.nafc.ac.uk/SSMEI.aspx 
09/92/3
29 March 2010		                         			     	page eight of nine

09/92 	CORRESPONDENCE (Continued)

3. Shetland Amenity Trust letter ref. Da Voar Redd Up 2010: It was agreed, due to the proposed severe cut in Community Council grants from SIC, to offer a maximum donation of £1000 towards the event.  This sum may have to be reviewed once the final SIC grant figures are confirmed.  As in previous years, this sum will be divided equally between any voluntary organisations who undertake to clean an area in Dunrossness.  This years Voar Redd Up takes place during the weekend of 17^th and 18^th April.  

4. ASCC letter ref. ASCC Bi-annual Meeting: The next meeting of the ASCC will take place on Saturday 17^th April 2010 at 11am in the Shetland Hotel.

5. SIC letter ref. Community Council By-Elections 2010: The letter states that, following the close of nominations for the recent Community Council by-elections, there were no nominations returned for the Quendale vacancy within Dunrossness Community Council.  Therefore, the Community Council is free to proceed with the co-option process in order to fill the vacancy.

6. The following are available from the Clerk on request:
•	Scottish Health Council Annual Report 2008-2009
•	 APRS Rural Scotland Newsletter, Winter 2009/2010 

09/93	ANY OTHER BUSINESS 

1. Search & Rescue Contract: Mr Mainland reported that a CHC Consortium have won the long term contract for Search & Rescue in Shetland.  He explained that one of the reasons why CHC had not proceeded further with their plans to build housing at Gussletown for their staff was that the original contract was only for a period of 5 years.  However, with the new long term contract secured, Mr Mainland suggested that the Community Council should write to CHC encouraging them to become a part of the Dunrossness community, as Bristows were for many years, and offering them any assistance the Community Council were in a position to offer in this matter.  This was agreed and a copy of the letter will be forwarded to the local Councillors for their information.

2.  Newsletter: Mrs Mainland enquired if the Community Council would be producing a Newsletter as usual this year.  Mr Robertson reported that the local Community Work Office are in the process of producing one at the moment.  Mr Garrick proposed, due to the expected significant cut in funding, that the Community Council should produce a Newsletter but a simpler version than normal.  This was agreed.  The Clerk will put some thought to the matter.

29 March 2010		                         			     	page nine of nine

There being no other business the meeting closed at 10.20 pm.

                                                                                                        Chair

THE NEXT REGULAR MEETING OF DUNROSSNESS COMMUNITY COUNCIL WILL TAKE PLACE IN DUNROSSNESS PRIMARY SCHOOL AT 7.30 PM ON MONDAY 26 APRIL 2010.